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Administrative Assistant, Facility Engagement

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Item Details:

  • Full Name: Lady Minto Hospital Medical Staff Association
  • Location: Home, Lady Minto Hospital, other where appropriate
  • Expires: 21 days, 6 hours

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  • Item listed by: on November 30, 2018

    Item Description:

    Reporting to the Board of Directors, Lady Minto Hospital MSA, the goal of this position is to provide administrative support to the board of directors and any project or program of the Lady Minto Hospital MSA.

    Key Responsibilities and Duties

    1. Provide administrative support to the Board of Directors and other assigned projects or Committees.
    • Scheduling meetings as required. This includes booking rooms, A/V equipment, and catering requirements.
    • Preparing agenda materials (photocopying, mailing, couriering, and emailing) relating to meetings and/or projects, for distribution to meeting participants.
    • Taking and transcribing minutes, maintaining accurate records, following-up on decisions made, and ensuring required action is initiated.
    • Updating databases

    2. Provide clerical support:
    • Organizing and maintaining electronic and paper files.
    • Gathering reports and assisting in generating monthly reporting documents.
    • Handling inquiries from physicians or health authorities in an efficient and courteous manner, providing explanations and/or redirecting, as appropriate.
    • Taking initiative to anticipate, assist, recommend, develop, and maintain office processes and infrastructure that support program activities.
    • Assisting on assigned projects and research.
    • Sorting e-mail and mail and identifying appropriate action or follow up with attached supporting documentation.
    • Assisting with preparing presentations, communications, correspondence, maintaining contact lists, and updating filing systems.
    • Providing administrative and logistical support for consultants working for the Lady Minto Hospital MSA.
    • Performing general office duties as required.

    To Apply and for further details
    Application Deadline: Friday December 14, 2018
    Interested candidates can email their resume and cover letter to jlongo@doctorsofbc.ca
    We thank all applicants; however, only those selected for an interview will be notified.

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    Listing ID: 6345c01d34580097

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